January 26th, 2023

BC Aboriginal Child Care Society – Database Administrator

Database Administrator, Full-time (35 hours/week)

The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). We are looking for an IELCC Database Administrator to manage, maintain, and enhance our IELCC funding database and administrative systems.

Position Summary
Reporting to the IELCC Project Manager, the successful candidate will support the IELCC team to maintain a robust and accurate database of community funding applications and provide various reports on data collected.

What We Offer
The opportunity to work with a passionate and dedicated team of people with a broad range of experience and knowledge, and who provide leadership, training, resources, and services to support Indigenous early learning and child care.

competitive wage of $45,500 – $47,320 yearly, commensurate with knowledge and experience
• extended health package on successful completion of 90-day probationary period
• participation in a matched pension plan
• 35-hour work week
• learning and professional development opportunities
Responsibilities and Deliverables
• Using Blackbaud Grantmaking, support data entry, manage key contact information, and ensure data is backed up appropriately
• Ensure that the security and confidentiality of project data are maintained in alignment with the First Nations Principles of OCAP® (ownership, control, access, and possession), taking extra security precautions when handling identifiable data, as applicable
• Provide ongoing support to the IELCC team and other BCACCS staff by:
o providing limited tech support for team members who use the database
o creating and maintaining team members’ database dashboards, as necessary
o documenting database policies, procedures, and standards
o providing training and/or guidance to fellow team members on database procedures
o preparing data for meetings, reports, and presentations
o training team members on project-specific elements of the database
• Build user-friendly internal and external database forms, while considering the wide variation in users’ ability to access technology
• Build Excel spreadsheets to provide enhanced visuals and greater analysis of data
• Using database filters, build reporting templates and perform ad-hoc data pulls
• Run database queries as needed
• Ensure appropriate security measures are being exercised to mitigate risk
• Create and maintain training and reference materials, as well as procedure manuals

Qualifications, Training, Education, and Experience
Minimum three years’ experience working with databases; experience with Blackbaud Grantmaking is preferred
• Advanced Excel skills, including VLOOKUP, advanced conditional formatting, and pivot tables
• Post-secondary education is desired, preferably in a related field
• Satisfactory criminal record check
• Proof of COVID-19 vaccination

Knowledge, Skills, and Abilities
• Excellent computer skills, specifically:
o Advanced word processing skills (Word)
o Advanced spreadsheet knowledge (Excel) including manipulating data, creation of data visualizations, formatting, and formulas
o Experience using a database (Blackbaud products preferred)
o Advanced collaboration tools (Outlook, OneDrive, SharePoint, Teams, and Zoom)
o Intermediate Adobe Acrobat Reader/Writer skills, including preparing documents for e- signature and creating fillable PDFs
o Proficient digital file management
• Analytical mindset with exceptional attention to detail, accuracy, and organizational skills
• Knowledge of BC First Nations culture, history, and issues coupled with cultural awareness and sensitivity
• Ability to support a high-performing team in a fast-paced environment by taking initiative, prioritizing needs, and meeting tight deadlines
• Approachable, professional, and personable demeanour with proven ability to build harmonious working relationships with co-workers
• Basic accounting skills and numerical proficiency
• Ability to train other colleagues and create easy-to-follow training materials

Work for this position will be performed primarily remotely, from a home-based office. Must have the ability to work in the office when required, and to attend meetings and other events at various locations. Must be available to work during regular business hours of Monday to Friday 9:00 am to 5:00 pm Pacific Standard Time.

Closing Date: Open until filled.
Start date: As soon as possible.
How to apply:
Please submit a resume and cover letter explaining how you meet requirements and send to Careers@jouta.com citing “Application for IELCC Database Administrator” in the subject line. All applications must include cover letter and resume.

We thank all those who apply. Only those candidates selected for an interview will be contacted.
In accordance with section 41 of the BC Human Rights Code and Section 15 of the Canadian Charter of Rights and Freedoms, preference will be given to qualified candidates with Aboriginal ancestry.