Logistics Coordinator

May 15th, 2023

Logistics Coordinator


Full-time / 35hr work week

Located within the territory of WSÁNEĆ (Saanich), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples based in Victoria, BC


Applications accepted by only via email – details below

As the umbrella organization for 25 Friendship Centres across BC, the BC Association of Aboriginal Friendship Centres (BCAAFC) is the umbrella organization for the 25 Friendship Centres throughout the Province of British Columbia. The BCAAFC works to promote, develop and deliver accessible programs and services that support Indigenous peoples living in urban areas and away from home to achieve their vision of health, wellness and prosperity. The ideal candidate will be Indigenous, though we encourage all members of the BIPOC community with experience to apply.

About the Opportunity

The BC Association of Aboriginal Friendship Centres (BCAAFC) is seeking a highly qualified individual to assist with the coordination and implementation of all logistics related to our flagship event, Gathering Our Voices (GOV) Indigenous Youth Leadership Training. As we look towards planning GOV 2024 where we will welcome approximately 1,200 delegates from across BC and Canada attend the event and participate in multiple streams of activities, including plenary sessions, workshops, career and education fair, health and environmental challenges, cultural activities and entertainment.

Key Duties and Responsibilities:

  • Work directly under the Lead Event Coordinator to coordinate all logistics related to the event, including but not limited to:
    • securing all venues, transportation, and catering
    • travel and accommodation for all staff and facilitators
    • arranging all AV needs in each venue
    • recruitment of volunteers and together with GOV team arranging schedules
  • Help manage timelines for launch of events, calls for entertainment, keynotes, facilitators, etc.
  • Help coordinate the support staff on the GOV Team and assist all GOV Team members to manage their assigned project plans, including budgets where appropriate
  • Liaise and maintain a positive relationship with venues, vendors, and facilitators
  • Assist with distributing promotional materials and event materials
  • Assist with reporting and fundraising

Knowledge and Abilities

  • Excellent event management skills
  • Strong communications and interpersonal skills, both verbal and written
  • A high attention to detail
  • Strong time management, decision making and problem solving skills
  • Strong accounting/budgeting background is an asset.
  • Ability to work with or without supervision on assigned projects, individually or in a team setting
  • A high energy level with a determined, positive and productive attitude
  • Adaptable and flexible within a wide variety of situations


  • Education in event planning, business administration, or related field and a minimum of 2 years related experience (an equivalent combination of education and event experience may be considered).
  • Required experience working with Indigenous community and service organizations, with a particular focus on events management
  • Experience working on youth related projects and/or in a youth setting
  • Project/Event Management experience an asset
  • Strong PC software skills including experience with Microsoft Office (Word, PowerPoint,
    SharePoint, Teams and Excel).
  • Must be able to provide clear, current criminal record check including vulnerable sector check
  • Valid driver’s license is a strong asset
  • Ability to do overtime, and travel (within BC) as required.

Position Information:

  • Due to the COIVID-19 Pandemic, you may be required to work for home due to health regulations. The selected individual must be able to work from home when required and must have a stable internet connection and telephone/cell-phone. IT services and laptop will be supplied.
  • This position is located at 551 Chatham St in downtown Victoria, some hybrid work-from-home days may be available after probation
  • The workweek is 35 hours, some overtime and travel will be required
  • Proof of COVID vaccination will be a requirement for the successful candidate.
  • This position is intended for Indigenous – First Nations, Inuit or Metis persons. Ensure your cover letter self-identifies ancestry and your experience meeting required skills and abilities.

The BCAAFC offers benefits once you complete your three-month probationary period. In return for all that you do, you will enjoy:

  • A competitive compensation package, including three weeks paid vacation.
  • A starting salary ranging from $55,000-$60,000 based on experience
  • Understanding work environment
  • RRSP matching of 8% of annual salary up to a maximum of $8,000 each year

Please send resume and cover letter to:

Julie Robertson | General Manager
Email: jrobertson@bcaafc.com

SUBJECT LINE MUST INCLUDE: Logistics Coordinator

DEADLINE: Thursday, June 8th, 2023 AT 12:00PM PST

(Only shortlisted candidates will be contacted)

Pursuant to section 41 of the BC Human Rights Code, preference will be given to qualified applicants of Indigenous ancestry (First Nations, Inuit & Metis).

To apply for this job email your details to jrobertson@bcaafc.com.