Protecting Privacy While Preserving Accountability 👍

About

In camera (or closed) sessions can help non-profit boards manage sensitive issues like personnel matters, legal advice, and high‑stakes negotiations while maintaining confidentiality. But boards still need a clear process for moving in camera and a record‑keeping approach that supports accountability, compliance, and risk management.

The use of in camera sessions must be approached thoughtfully, with a commitment to addressing power imbalances and avoiding the reinforcement of colonial dynamics or the marginalization of community voices. It is important to recognize that secrecy and exclusion in decision-making have contributed to past harms, especially within the context of colonial history and its ongoing impacts on Indigenous communities.

This session will focus on a trauma-informed approach to when and how boards should use in camera sessions, what to record (and what not to record), and how to manage confidential minutes and related materials alongside broader record‑keeping obligations and access‑to‑records rules.

 This session will cover:

• Common scenarios for going in camera
• Minute‑taking in closed sessions: what to capture, what to avoid, and how to record decisions appropriately
• Managing confidentiality, privilege, and privacy in board records
• How in camera minutes fit within broader legal record‑keeping obligations and access‑to‑records requests
• Practical in camera and record-keeping tips to support consistency and compliance

Designed for board members, executive directors, and governance staff, this webinar offers clear, practical guidance to help non-profits handle in camera discussions responsibly while maintaining compliant record‑keeping practices.

Format
Lunch & Learn Webinars, 12pm-1pm, via Zoom 

Learn while you eat your lunch! No break-out rooms, submit questions in advance, optional Q&A participation.  

Register Below:

Register by May 28, 2026